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FOR Clubs

Your club's whole back office, in one place.

Members, rosters, registers, minutes, money, sponsors, raffles and your own website, for the president, the secretary, the treasurer and the volunteer coordinator. Free when your league is on Perch HQ.

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Free in a Perch HQ league · A$39 a month on your own

A laptop showing Farrowby Cricket Club's dashboard in Perch HQ, and a phone beside it showing the club's rosters.
Training night · 08 Nov Canteen roster, 3 gaps to fill
Public sign-up link Shared with the whole club

What it costs a club

Your league is on Perch HQ

Your club is free, and gets the whole thing.

Unlimited members, unlimited administrators and every module, while your league is on Perch HQ.

Your league isn't on it yet

Start on your own: A$39 a month, or A$390 a year.

Start your club Tell your league

01 Members and households

Everyone at the club, and who they belong with.

One directory for the whole club: members grouped into households, the positions people hold, and their checks and accreditations alongside.

  • Households

    Parents, partners and kids together, so one family is one family.

  • Positions

    President, secretary, treasurer, team managers, the canteen coordinator.

  • Juniors, through their parents

    Juniors are contacted only through a parent or guardian.

Saturday morning junior cricket: a young coach crouches to talk to two children in whites and navy caps, while parents watch from camp chairs under the gum trees.
Saturday juniors
app.perchhq.com.au
The member directory for Farrowby Cricket Club: each person's positions, how they are contacted, their checks and accreditations, and whether they use the portal. Juniors show their parent's or guardian's contact.
Fig. 01The directory. Junior contacts run through their parents.

02 Rosters

Game day, filled by the whole club.

Duty boards for the canteen, the bar, the gate and the ground. Share a public sign-up link that anyone can use without logging in, and the fair-share list shows who has done the most this season.

  • Canteen, bar, gate and ground
  • A public sign-up link, used without a login
  • A fair-share list of duties done
A volunteer in a navy polo at the club canteen on a Saturday holds up her phone showing the Perch HQ rosters, with the pie warmer and the serving window behind her.
Saturday · the canteen roster
app.perchhq.com.au
Rosters: duty boards for training night, round one, a working bee and a junior gala day, each with the gaps left to fill, and the fair-share list.

03 Email, tasks and training

Everyone hears it, and everyone knows their job.

Email the right people from the club's own inbox, keep conversations in one place, hand out tasks, and give short training courses to people by their role.

app.perchhq.com.au
Comms: sending a broadcast to everyone, the committee or specific positions, with documents to attach.
Fig. 03Broadcasts, the club's inbox and conversations.
app.perchhq.com.au
Training: short courses written here or from Perch HQ, given by role or position, such as running training and food safety in the canteen.
Fig. 04Short courses, given by role.

Email to members

To everyone, the committee, or specific positions.

An inbox and conversations

The copy waiting in each person's inbox, and the club's conversations.

Tasks

Who is doing what, and by when.

Training by role

Short courses given to people by their role.

04 Records

The club's record, kept the way an AGM expects.

Registers that warn you before a check expires, a child safety page, and minutes, motions, decisions and signatures, all on the record.

app.perchhq.com.au
Registers: canteen, coach, first aid, food safety, RSA and working with children checks, each with the number, the date issued, the expiry and its status.
Fig. 05Registers, with an expiry warning on each check.
  • Working with children checks
  • First aid
  • Food safety
  • RSA
  • The club's own
  • A child safety page

  • Minutes

    Agenda, attendance and the record, filed as a PDF in Documents.

  • Motions and voting

    Moved, seconded, voted and carried, on the record.

  • Decisions and conflicts of interest

    What was decided, and who declared an interest.

  • Documents to sign

    One signature or several, tracked until they are all in.

05 Venues and assets

One diary for the ground, the nets and the rooms.

Bookings and hire in one place, and the register of what the club owns that an insurer and the AGM ask for.

  • The ground, the nets and the rooms in one diary
  • Bookings and hire
  • The asset register for the insurer and the AGM
app.perchhq.com.au
Venues and assets: requests to decide, what is booked in the next fortnight across the nets and the ground, and the club's venues.
Fig. 06The diary, bookings and the register.

06 Money

The treasurer's books, ready for the AGM.

Fees and who has paid, the ledger, budget against actual, and the financial statements for the AGM, kept as the season goes.

app.perchhq.com.au
The treasurer's overview: income recorded $52,719, expenses $32,882, a net position of $19,838 and $810 in fees outstanding from 6 members.
Fig. 07The treasurer's overview, with fees outstanding.
  • Fees and who has paid
  • The ledger
  • Budget against actual
  • Financial statements for the AGM

07 Sponsors, grants and raffles

Promised, applied for, and drawn on the night.

  • Sponsors

    What was promised in return, and when each one renews.

  • Grants

    Each application, and what must be acquitted.

  • Raffles at a club night

    Tickets sold from every volunteer's phone into one set of numbers, drawn on the night, with the record Victoria's rules ask for.

Two phones showing Perch HQ: the club's raffles, and the club's dashboard.
app.perchhq.com.au
Sponsors: $4,500 committed this season, two active and committed, and the pipeline from active to lapsed with each sponsor's renewal date.
Fig. 08Sponsors: the pipeline, what's promised and when it renews.

08 Reach

Out to the whole club, and the town.

Forms and surveys behind a QR code, honour boards, news and the calendar, and a website of the club's own.

Forms and surveys

Behind a QR code, on the canteen wall or the newsletter.

Honour boards

Life members, premierships and best and fairests, kept for good.

News and the calendar

The club's own, plus what the league pushes down.

The club's own website

At its own Perch HQ address, or feeding the one it has.

Start your club, or tell your league.

When your league is on Perch HQ, your club is free and gets the whole thing. Until then, start on your own for A$39 a month or A$390 a year.

Start your club Tell your league